Transforming HR and Payroll with Employement Hero

In today’s fast-changing business world, flexibility and innovation are key to success and growth. Employment Hero is leading this change, offering complete HR and payroll solutions designed specifically for Southeast Asian businesses. As the Head of Sales & Partnerships for Southeast Asia at Employment Hero, I’m excited to share how our initiatives are set to transform HR and payroll in the region.

Supporting SMEs through the PSG Grant

Small and medium-sized enterprises (SMEs) are essential to our economy and play a vital role in Southeast Asia's growth. To support these businesses, governments in the region have introduced initiatives like the Productivity Solutions Grant (PSG) in Singapore. This grant helps businesses improve productivity by adopting new technologies.

The PSG grant offers financial aid and encourages SMEs to go digital, which is crucial for staying competitive in today’s fast-paced world.

Employment Hero is proud to be an approved vendor for the PSG. This means we are dedicated to providing advanced solutions that make HR processes smoother, improve efficiency, and boost productivity. Our platform helps SMEs manage HR tasks like recruitment, onboarding, payroll, and compliance more effectively. By automating routine tasks, we allow business owners and HR teams to concentrate on strategies that promote growth.

As a PSG-approved vendor, companies can receive up to 50% off through the Productivity Solutions Grant (PSG) to help them adopt Employment Hero’s platform, which is a comprehensive solution for ambitious businesses.

With the PSG grant, SMEs can save up to 50% on their HR and payroll costs. This significant savings allows business owners to invest more in their growth without worrying about their budget.

Future with Employment Hero

The future of work is all about flexibility. The COVID-19 pandemic has sped up the move toward Flexible Work Arrangements (FWA), showing how important it is to adapt in the workplace. At Employment Hero, we think flexibility is essential for attracting and keeping top talent in today’s competitive job market.

In Singapore, new FWA guidelines are set to take effect on December 1, 2024. These guidelines include options like flexi-time and flexi-place and require employers to consider employees’ requests for flexible arrangements fairly. This promotes a more supportive and adaptable work environment.

Employment Hero’s flexible work approach is based on three main ideas: Location Flexibility, Time Flexibility, and Role Flexibility.

Location Flexibility:
Employees can work from wherever they feel most productive, whether it's home, a co-working space, or another city. This flexibility helps companies attract a wider range of talent and boosts employee satisfaction. For example, 82% of our Singapore team has said that less commuting time and stress positively affect their personal lives.

Time Flexibility:
Employees can choose their working hours to better fit their personal lives and when they are most productive. This flexibility helps reduce stress and burnout, leading to higher productivity and job satisfaction. In fact, 68% of our Singapore team has reported better mental well-being and focus with flexible working hours.

Role Flexibility:
This encourages a more adaptable approach to job roles and responsibilities. It can include job sharing, part-time positions, or the chance to switch between different projects based on skills and interests. This kind of flexibility can boost employee engagement and help with career development.

Flexible Work Arrangements (FWAs) benefit both employees and employers. For employees, FWAs improve work-life balance, cut down on commute times, and boost job satisfaction. For employers, FWAs can lead to increased productivity, reduced absenteeism, and better employee retention, helping to develop local talent in Singapore.

Employment Hero strongly supports FWAs and offers tools to help businesses implement them successfully. Our platform allows companies to easily manage remote work, flexible hours, and other FWA options. Encouraging a flexible work culture, we help businesses build a more adaptable and resilient workforce ready for the future.

Complete HR and Payroll Solutions Suite

Managing HR and payroll can be challenging, especially for businesses operating across Southeast Asia with diverse regulations. That’s where Employment Hero’s all-in-one HR and payroll platform comes in, perfectly designed to meet the unique needs of businesses in the region. From recruitment and onboarding to payroll and compliance, Employment Hero simplifies the entire process.

One of the standout benefits of this platform is its ability to automate routine HR tasks. By partnering with Clooud Consulting, you can leverage this automation to save time and reduce errors, allowing your HR team to focus on what truly matters—employee engagement, talent development, and strategic planning.

Compliance is another area where Employment Hero shines. The platform helps ensure that your business adheres to local labor laws and regulations, minimizing the risk of legal issues and fines. With Clooud Consulting by your side, you can stay updated on the latest regulatory changes, giving you peace of mind to concentrate on growth and innovation.

Partner with Cloud Consulting and Employment Hero for Your Business Success!

At Clooud Consulting, we are proud to partner with Employment Hero, a leader in innovative HR and payroll solutions tailored for businesses in Southeast Asia. Our collaboration simplifies HR management, helping you stay competitive in today’s dynamic market.

Embrace change and leverage technology to fuel your growth. With initiatives like the PSG grant, we support SMEs on their digital transformation journeys. Promote flexible work arrangements to cultivate a more adaptable and resilient workforce. Plus, with Employment Hero’s SmartMatch feature, finding and hiring the right talent has never been easier.
For more information on how Clooud Consulting and Employment Hero can elevate your business, contact us today!

Introduction to Small Business Accounting in Singapore

Small and Medium Enterprises (SMEs) account for 99% of all businesses in Singapore, and these companies, founded by hardworking entrepreneurs, are essential to the country's economy. To succeed, it's important for them to focus on running their business effectively.

One of the first steps to success is keeping business finances organized. If you're a small business owner also handling your own accounting, keep reading. This article will explain the role of accounting, why it's important for small businesses, and some key tips to help your company get started on the right track.

What is Accounting?

Accounting, also called bookkeeping, is the process of organizing financial records. In simple terms, it involves checking and recording all business transactions, including expenses and earnings. For small businesses, accounting typically includes three main reports: the balance sheet, income statement, and cash flow statement.

These financial reports are also important for external reporting and tax compliance. In Singapore, the corporate income tax rate is 17% of your company’s chargeable income, but there is a tax exemption scheme for start-ups.

Corporate Income Tax Exemptions for Start-Ups

Why Accounting is Important for Small Businesses

Accounting is vital for every business, especially for small businesses and start-ups. Studies show that 61% of small businesses worldwide struggle with cash flow problems.

By keeping clear financial records, you can manage your money better, which is crucial in the early stages of your business. Good accounting helps you see what’s working and what’s not, allowing you to find new growth opportunities. It also makes payroll and tax filing easier.

However, many small businesses find accounting time-consuming and don’t have the budget for a full accounting department. This is why many owners handle bookkeeping themselves, hire one accountant, or use accounting software - like Xero.

5 Accounting Tips for Small Businesses

Keep Business Records Separate
The most basic part of accounting is to carefully track all business expenses in an organized way. It’s important to keep your business and personal finances separate, no matter how small your business is. To make this easier, clearly define your business expenses, which might include:
- Meals and entertainment
- Business travel
- Transport and vehicles
- Gifts
- Office supplies

If you work from home, you can also figure out a percentage of your home expenses, like electricity, that you can treat as business costs. Setting up a separate business bank account can help simplify things even more.

Plan for Big Expenses
As mentioned earlier, cash flow problems can lead to the failure of small businesses. That's why it's important to monitor large expenses closely. Some of these expenses, like labor costs and office rent, happen regularly, while others come up unexpectedly. Good financial planning can help your business save money. Always plan for major expenses in advance. There are two main accounting methods: cash-based and accrual-based. Cash accounting is better for predicting cash flow, while accrual accounting provides a clearer picture of your business's performance by showing when expenses and profits actually happen.
Don’t Forget About Taxes (and Legal Requirements)
Taxes are a legal requirement, so it's important for small business owners to understand the tax rules. Besides income taxes, if you have an office, your business may also need to pay property taxes. Tax season can be very busy, and you don’t want to miss any deadlines! Additionally, be aware of any laws and regulations related to your business to avoid penalties. Not only can the financial cost be high, but legal issues can seriously damage your brand’s reputation.
Update your books regularly
A great tip for keeping your accounting organized is to update your financial statements regularly. While it might feel like a chore, you'll appreciate it later. Having organized and accurate records of your business's financial transactions makes it much easier to find specific information and analyze your finances when needed. Updated financial reports also allow you to quickly see your company's financial health at any time.
Use Digital Tools Like Accounting Software
By now, it’s clear that accounting can be a big job for any company, whether large or small. If you don’t have a full team of accountants to handle these tasks, don’t worry— there’s an easy solution. Small business owners can automate many accounting tasks by using accounting software or services. These options are usually affordable compared to hiring more staff and are easy to set up.

What’s the difference between accounting and bookkeeping?

Bookkeeping is about recording and organizing financial information, while accounting involves interpreting and presenting this information to people involved in the business.
Read more: Difference between Accounting and Bookkeeping in Singapore

What's next?

When it comes to online accounting, choosing a reliable provider like Clooud Consulting is essential for your business. Our expert team understands accounting rules and standards, ensuring your financial records and reports are accurate and compliant. We help reduce errors and make sure all tax laws are followed.

Make accounting easier with Xero, our cloud accounting solution. Xero connects directly to your bank and automatically imports transactions every day. You can quickly match and digitize bills and receipts by emailing or scanning them. The Xero dashboard provides real- time financial data and insights into cash flow, helping you make better business decisions faster.
Save time and money by outsourcing your accounting to us, so you can focus on growing your business. Contact us now to learn more!

GST Registration in Singapore: A Complete Guide

Do you need to register for GST if your business is in Singapore? What are the advantages of being GST-registered?

Our easy-to-understand guide covers the basics of GST registration, including the S$1 million taxable turnover threshold and the benefits of being a GST-registered business. This will help you make informed choices for your company.

What is the Goods and Services Tax (GST)?

The Goods and Services Tax (GST) in Singapore is a tax on most goods and services, including imports. It helps the government raise money. Businesses in Singapore are important in this system. When they register for GST, they collect the tax for the government and pay it to them. It’s important to understand how to collect, pay, and manage GST transactions effectively.

Who Must Register for GST?

You are required to register for GST if your taxable turnover meets the following criteria:

Retrospective View:
If your taxable turnover exceeds $1 million at the end of the calendar year.

Prospective View:
If you anticipate your taxable turnover will exceed $1 million in the next 12 months.

GST Registration Process in Singapore

The GST registration process in Singapore might look complicated at first, but it’s actually simple once you know the steps. From checking if you're eligible to starting to charge GST, each step has clear guidelines to help you get your business registered properly. Let’s go through each step in detail.

Step 1: Check Eligibility
The first step is to check if you need to register. Businesses must register for GST if their taxable turnover exceeds S$1 million at the end of the year or if they expect it to go over that amount in the next 12 months. Even if you’re not required to register, you can choose to register voluntarily after considering the consequences. Remember, not registering on time can lead to penalties.

Step 2: Register Online
After checking your eligibility, you need to register online at mytax.iras.gov.sg, the official tax portal in Singapore. When registering, businesses may need to provide supporting documents and, in some cases, complete an e-learning course.

These e-learning courses offer important training on GST rules, compliance, and management. They help ensure your business understands the GST requirements in Singapore. While this step may seem a bit strict, it makes sure that all GST-registered businesses are ready for their tax responsibilities.

Step 3: Wait for Approval
Once you submit your GST registration application, you need to wait for the approval letter. The Inland Revenue Authority of Singapore (IRAS) reviews your application, which usually takes about 10 working days, but it can take up to 30 days for some applications. During this time, the Comptroller might ask for more information or documents from your business. So, it’s important to be patient and ready during this step.

Step 4: Get Your Registration Notice
After your GST registration is approved, you’ll receive a notice from IRAS confirming your GST registration number and the effective date. This official GST registration number must be printed on all invoices, credit notes, and receipts.

Remember, businesses cannot charge or collect GST until the official effective date of their registration.

Step 5: Start Charging GST on Goods and Services
The last step in the registration process is to begin charging GST on goods and services from your registration's effective date. In Singapore, output tax is the GST that a registered business charges on its taxable goods and services.

With your official registration number printed on all invoices, credit notes, and receipts, you can now legally collect GST from your customers. Just remember, you cannot charge GST before your official effective date of registration.

GST Registration Documents

For GST registration, businesses need to submit an online application with the required supporting documents to the corporate regulatory authority. This includes the business's ACRA Business Profile or, for overseas businesses, an English Certificate of Incorporation.

If you're registering voluntarily for GST, you also need to include a GIRO application form and the acknowledgment pages from the 'Overview of GST' e-learning course.

How Long Does GST Registration Take?

The GST registration process in Singapore usually takes about 10 working days for most applications. However, some cases may take up to 30 days if more review or documents are needed. Approval for GIRO applications can take up to 3 weeks.

Deadlines and Penalties

Understanding the GST rules in Singapore means knowing important deadlines and possible penalties. Businesses must register for GST and file their returns on time. If you register late or don’t comply, you could face penalties, including a 5% late payment fee and an extra 2% fee each month for GST payments that are more than 60 days late.

Responsibilities of a GST-Registered Business

If your business is GST-registered, you have certain responsibilities to meet. These include filing GST returns, paying GST, and keeping accurate records of business transactions and accounting for at least 5 years.

Let’s take a closer look at these responsibilities.

Filing GST Returns Using the myTax Portal
One important duty of GST-registered businesses is to file GST returns. You need to submit these online through the myTax Portal at mytax.iras.gov.sg. Most businesses must file their GST returns every three months, but you can apply to file them monthly if needed. Keep in mind that even if there are no transactions, you still need to file a 'NIL' return.

Paying GST
Another important responsibility is paying GST. After you submit your GST F5 tax return, you need to pay the amount due within one month. This helps keep the tax system running smoothly and efficiently.

Record-Keeping and Administrative Duties
Finally, GST-registered businesses must keep accurate records of their transactions and accounting for at least 5 years. This includes records of GST collected from customers and GST paid to suppliers or on imports. Good record-keeping is crucial for managing a GST-registered business, helping to ensure transparency and accountability.
GST on Imported Goods
When you import goods into Singapore, you must declare them to Singapore Customs by submitting an Import Declaration form. The GST you pay is based on the CIF (cost, insurance, and freight) value, along with any customs duty that applies. You need to pay the GST at the time of import, and you must pay it before the goods can be released from customs.
Cancelling Your GST Registration
Sometimes, you may need to cancel your GST registration. This could happen if you stop operating, transfer the business, or change the type of business entity. Businesses must cancel their GST registration within 30 days of these changes by submitting the necessary documents. After de-registering, businesses cannot charge GST or issue tax invoices, but they still need to pay GST on imported goods.

Need Help with GST Registration and Compliance?

The GST registration process in Singapore may seem overwhelming at first, but understanding the steps makes it easier. By knowing the requirements, following the process, and recognizing the benefits, businesses can confidently meet their tax duties. From checking if you're eligible, registering online, waiting for approval, getting your GST registration notice, to charging GST and filing returns – each step is important for successful GST registration. Benefits like input tax claims, better credibility, compliance with the law, a competitive edge, and global reach make GST registration a key business achievement.

Contact Clooud Consulting to register your company for GST status, whether it's on a compulsory or voluntary basis. If you're already registered but facing challenges with GST accounting, quarterly filing, or submissions, we're here to assist you. Reach out to us today!

What's the Difference Between ACRA and IRAS?

Singapore is well-known as a top business destination, thanks to its strong economy and attractive tax benefits. Because of this, many business owners and investors see it as a great place to set up a business. If you’re thinking about starting a physical or online business in Singapore, you’ll need to work closely with two main government agencies: the Accounting and Corporate Regulatory Authority (ACRA) and the Inland Revenue Authority of Singapore (IRAS). A detailed guide to learn more about the difference between ACRA and IRAS and why you need to work with these important things.

What is ACRA and What Does it Do?

ACRA is the authority that regulates public accountants and businesses in Singapore. It is often called the Registrar of Companies because its main role is to manage the lifecycle of businesses. ACRA handles the registration of new companies, monitors existing ones, and ensures proper closure when a business shuts down.

ACRA also oversees financial reporting and supports business operations. If companies don't meet their legal obligations, ACRA can issue penalties or court summons, especially when a business fails to comply with the requirements under the Companies Act.

ACRA's Online Services Platform: BizFile+

BizFile+ is ACRA's online filing portal that allows companies to submit applications and documents. Previously called BizFile, it was launched in 2004 to help businesses upload, access, and manage their data in Singapore. Today, BizFile+ offers over 300 services online.

Having these services readily available makes it much easier to do business in Singapore. Companies can use BizFile+ to send documents to ACRA and find information about other businesses. Here are some services you can access through BizFile+:

Registering companies (LLP, business, local, foreign, and Public Accountant)
Searching for information about registered companies online
Purchasing information about ACRA-registered entities
Uploading documents and filing changes required by ACRA, such as annual reports or updates to a director or company’s information.

What is IRAS and What Does It Do?

IRAS is the government agency in Singapore that is responsible for the regulation of enterprise disbursement schemes and the administration of taxes. Its principal role is to collect tax revenue through an extensive set of varying taxes. Aside from this, the institution also assists the Singapore government in matters related to tax legislation, tax treaties, and economic research with respect to the impact of new and existing taxes on the economy of the country.

Among the primary functions of IRAS is to perform audits and other procedures that are designed to ensure the accuracy of all the tax returns filed by taxpayers (both individuals and business organisations). It also oversees the management of different digital platforms intended to facilitate tax-related procedures in Singapore, including the myTax Portal. Like ACRA, IRAS has the power to impose penalties, specifically for non-payment or late payments of corporate income tax and errors in tax returns.

IRAS' Digital Services Platform: myTax Portal

IRAS provides a range of digital services to simplify tax reporting for individuals and businesses. These platforms connect with other government databases like CorpPass or SingPass to verify user identities and keep records up to date.

The main digital platform is the myTax Portal, which is easy to use and allows individuals and organizations to complete various transactions. Here are some key functions available on myTax Portal:

Filing and paying tax returns
Checking employment income status
Requesting extensions for filing tax returns after the due date
Searching within the IRAS database
Sending secure messages to IRAS
Updating contact information
Viewing account balances and past filings

Read more on the importance of IRAS to your company.

Conclusion

While ACRA and IRAS both work with businesses, they have different roles and responsibilities. ACRA mainly focuses on registering and overseeing businesses in Singapore, whereas IRAS ensures that all businesses pay their taxes correctly. Both agencies are essential for Singapore's economic success.

If you need help with accounting services for small businesses in Singapore to meet ACRA and IRAS requirements, Clooud Consulting is here to assist you! We are a trusted provider of corporate secretarial services, offering everything from business incorporation and secretarial support to accounting and corporate tax filing. Our services can help ensure your business's long-term financial success.

Duties and Responsibilities of a Company Secretary in Singapore

All companies registered in Singapore must appoint a company secretary who is a resident of Singapore. If the company has only one director, that person cannot also be the company secretary. However, if there are multiple directors, one of them can serve as the company secretary. Although the Singapore Companies Act doesn’t clearly outline the role, the company secretary is mainly responsible for the administrative and reporting tasks required by law. Their job is to help the directors ensure that the company complies with all regulations. Are you looking for a Licensed ACRA FIling Agency? Let us help you with the duties and responsibilities of a company secretary in Singapore.

How to Appoint a Resident Company Secretary in Singapore

Appointing a company secretary is a key step in setting up a company in Singapore. The Accounting and Corporate Regulatory Authority (ACRA) requires every company to appoint a company secretary within six months of incorporation. The person you choose must live in Singapore and cannot be the sole director of the company.

If a company has more than one director, one of them can also be the company secretary. To be considered a resident, the company secretary must usually live in Singapore. This means they can be a Singapore Citizen, Permanent Resident, or someone holding an EntrePass or Employment Pass to work in the company.

Qualifications for a Resident Company Secretary in Singapore

The board of directors of a Singapore company is responsible for appointing the company secretary and deciding their pay. According to Section 171 (1AA) of the Companies Act, a company secretary for a public company in Singapore must be qualified and meet at least one of the following criteria:

Has been a company secretary for at least three of the last five years before their appointment.
Is a qualified person under the Legal Profession Act.
Is a registered public accountant under the Accountants Act.
Is a member of the Institute of Certified Public Accountants of Singapore.
Is a member of the Singapore Association of the Institute of Chartered Secretaries and Administrators.
Is a member of the Association of International Accountants (Singapore Branch).
Is a member of the Institute of Company Accountants, Singapore.

Key Responsibilities of a Company Secretary in Singapore

A company secretary in Singapore is responsible to three main groups: the company itself, the directors, and the shareholders. Here are the key roles of a company secretary:

Compliance:
Ensuring the company follows all relevant laws and regulations in Singapore, including the Companies Act and the Income Tax Act. You can check this helpful guide for calculating income tax for your business.

Corporate Governance:
Helping the board of directors maintain good practices in corporate governance. This includes making sure that board meetings and general meetings are held according to the company’s rules and legal requirements.

Record Keeping:
Keeping important documents like the company’s statutory registers and minutes from meetings, as required by law.

Advisory Role:
Offering advice to the board on legal and regulatory compliance, corporate governance, and other operational issues.

Communication:
Acting as the main contact between the company and its stakeholders, such as shareholders, directors, auditors, and regulatory bodies.

Duties of a Company Secretary in Singapore

A company secretary in Singapore is essential for making sure the business follows the law by preparing, keeping, and organizing important documents. Curious about what a company secretary does? Let’s explore their role in more detail.

Main Responsibilities of a Corporate Secretary

A corporate secretary has several important administrative and legal duties. These include making sure the company follows ACRA regulations, organizing important meetings, and overseeing key business areas.

Compliance with ACRA Regulations
The company secretary is responsible for making sure the business follows the Companies Act and other relevant laws. This includes keeping the company’s official records, filing annual returns with ACRA, and ensuring all records are accurate and current. They also need to stay informed about changes in regulations and update the company’s practices and procedures to stay compliant.
Board Meetings
The corporate secretary must:
- Plan and arrange board meetings
- Take notes during the meetings
- Make sure the meetings follow the company’s rules, the Companies Act, and other regulations
- Provide guidance to the board
- Keep all records of the meetings, including notes and resolutions

General Meetings
For the annual general meeting (AGM), the secretary is responsible for:
- Setting up the meeting and informing all stakeholders
- Taking notes during the meeting
- Assisting shareholders with their questions
- Handling voting and resolutions
- Filing all required documents with ACRA

Memorandum and Articles of Association (MAA)
The Memorandum and Articles of Association (MAA) set the rules for how the company operates. The company secretary must:
- Write and keep the MAA updated
- Advise the board about any changes
- Make sure the company follows the MAA
- File any updates with ACRA
Duties Related to Shareholders
The duties related to shareholders include:
- Keeping the shareholder register up to date
- Informing shareholders about important news and meetings
- Managing and recording share activities like allotments, issues, and transfers

Corporate Governance
The company secretary is essential for corporate governance in the organization. They offer guidance on following regulations and help create and maintain governance policies.

Company Seal
The corporate secretary usually manages the company seal. In Singapore, having a common seal is not mandatory, but if a company chooses to have one, the secretary must make sure it is used correctly and only for approved purposes.
Company Identity
The company secretary is in charge of keeping the corporate identity intact and making sure it is used properly and consistently in all documents, communications, and transactions. This includes things like the business name, registration number, and branding.
International Operations
If a Singaporean company has or is thinking about starting operations abroad, the company secretary must make sure it follows the local laws and regulations in those countries.
Buying and Selling Assets
All purchases, mergers, restructurings, and sales must follow the company’s rules and legal requirements.

Extra Responsibilities of a Company Secretary

In addition to their main legal and contract duties, the company secretary may need to handle extra tasks based on what the company requires. These responsibilities can go beyond their job description and may include areas like human resources and general administration.

Fiduciary Duties of a Corporate Secretary

The fiduciary duties of a company secretary in Singapore include:

Acting in the best interests of the company
Avoiding conflicts of interest and being open about any that come up
Keeping the company’s information confidential
Not making hidden profits or taking secret payments
Disclosing any personal interests in contracts or deals made by the company
Ensuring that all relevant laws and rules are followed
Taking reasonable steps to keep all records accurate and current

Why Outsource Your Corporate Secretary?

Convenience and Efficiency
Using a corporate secretarial service means professionals handle your compliance needs, allowing you to focus on growing your business without worrying about legal requirements.

Cost Savings
Outsourcing saves you time and money compared to hiring and training an in-house secretary. You can use those resources to invest in your business.
Fast and Accurate Services
Professional firms have skilled experts who can efficiently manage your administrative tasks on time.

Company Secretarial Services at Clooud Consulting LLP

At Clooud Consulting LLP, we ensure your business meets all compliance requirements from ACRA, IRAS, CPF, and MOM. Using AI and cloud technology, we keep track of deadlines to avoid penalties and offer advice on accounting and tax matters.

Why Choose Clooud Consulting LLP?

Our experienced team advises clients across various industries, providing tailored solutions to meet your business goals. You’ll have a personal company secretary who understands your specific needs, ensuring effective compliance. We focus on adding value by understanding your unique needs and helping you achieve your goals. Our experts are dedicated to giving you relevant support.

Contact Clooud Consulting Today!

As a certified Filing Agent (FA20190164) registered with ACRA, we’re committed to keeping your company compliant. Let us handle your corporate governance needs so you can concentrate on growing your business. Contact us today to see how we can help!

Charity Audit Services in Singapore

Non-profit charities are organizations that exist to help the public. They are created solely for charitable purposes and usually get their funding from donations, either from individuals or businesses. The money they receive is used for activities that help those in need, as well as for their everyday operations. Because of this, charities need audit services to make sure their financial records are properly managed. Audit firms provide these charity audit services, following the best accounting and financial practices.

Donating Equals Tax Exemption

All registered charities and Institutions of a Public Character (IPCs) automatically receive tax exemptions. If a property is used for charitable purposes, it may also qualify for full or partial property tax exemption upon application, which is reviewed by the Comptroller of Property Tax. When donors contribute to registered IPCs, they receive tax exemption receipts that can be used to claim tax relief on their tax assessments. This encourages IPCs to uphold high standards of regulatory compliance and governance.

Auditing of Charities

Like other registered organizations, charities and IPCs must have their accounts audited to ensure they follow the guidelines set by the Inter-Ministry Committee (IMC) on the Regulation of Charities and IPCs. These guidelines require IPCs to comply with Financial Reporting Standards (FRS) and Recommended Accounting Practices (RAP) 6 issued by the Institute of Certified Public Accountants of Singapore. Audits help ensure that best accounting practices are followed. Since donors have a right to know how their contributions are used, charity audits promote transparency and accountability, helping to prevent misuse of funds.

Charity Capability Fund (CCF)

Funding Period: April 1, 2022 – March 31, 2027

Objectives of the Fund

The Charity Capability Fund (CCF) aims to boost productivity, improve operational efficiency, and enhance governance and management capabilities in exempt and registered charities and Institutions of a Public Character (IPCs).

Eligibility Criteria

All exempt and registered charities and IPCs can apply for the CCF, unless specified otherwise.
Applicants must not receive funding from other government sources for the same purpose unless explicitly permitted.
To be considered, applicants must submit their latest Annual Report, audited Financial Statements, and a Governance Evaluation Checklist through the Charity Portal.
Projects, training courses, or purchases that started before submitting and receiving approval for the CCF application are not eligible for funding.

Why Choose Clooud Consulting?

Accuracy and Compliance
We ensure your financial statements are accurate and meet all legal requirements. Our thorough audit processes help spot any discrepancies and promote transparency in your financial reporting.

Specialized Expertise
Our team has extensive experience in auditing NGOs, non-profits, and charities. We understand the unique financial and regulatory challenges these organizations face and apply our specialized knowledge to every audit.

Tailored Approach
Every non-profit organization has different financial needs. We offer customized audit solutions that fit your specific requirements, making the audit process relevant and comprehensive.

Timely and Efficient
We know how important timely financial reporting is. Our efficient audit processes aim to minimize disruptions and deliver high-quality results on time.
Confidentiality and Integrity
We prioritize confidentiality and integrity in everything we do. You can trust us to handle your financial information with the utmost care and professionalism.

Professional Help

If you want to start a non-profit organization in Singapore, it’s a good idea to seek professional assistance. A professional services firm can guide you through the registration process and help you meet ongoing compliance requirements.

Clooud Consulting specializes in setting up non-profit organizations and foundations with different charitable goals. Whether your focus is on humanitarian work, conservation, supporting underprivileged families, or tackling environmental issues, we have the expertise to help you. Contact us for a quote!

Online Invoicing with Xero

What is InvoiceNow?

InvoiceNow lets you send invoices directly from one financial system to another in a structured digital format through the Nationwide E-delivery network, based on Peppol. This enables automation, making invoicing smoother and speeding up payments. Both small businesses and large companies can benefit from faster invoice processing with no need for manual paperwork.

Send and receive e-invoices easily with InvoiceNow. Xero’s e-invoicing software allows you to exchange invoices between different business accounting systems using InvoiceNow. Work smarter with Xero’s easy-to-use invoicing software. With Xero, you can send invoices, automate reminders, and more, all from your desktop or mobile app. Handle your invoicing whenever it suits you and your small business.

Customize Online Invoices
Add your logo to give your online invoices a personal and professional look.

Offer More Payment Options
Improve your business by providing various payment methods for your customers.

Set Up Automatic Reminders
Let us handle payment reminders for you, so you don’t have to chase them.

Create Invoices on the Go
Send invoices directly from your phone with our app. Find out more on how to send invoices easily with Xero.

Benefits of using InvoiceNow with Xero

Customize your online invoices easily with Xero. You can create and send professional invoices using Xero’s user-friendly software. Design one or more invoice templates, add your logo, set payment terms, and include a standard message or additional fields to fit your needs.

Make it simple for customers to pay online by using third-party payment services. When you offer more payment options, it benefits both your customers and your business. You can add a 'Pay Now' button to online invoices for one-click payments. With Xero, you can accept debit and credit cards, direct debits, and even card payments through Stripe and other services.
Set Automatic Reminders. Make it easier to follow up on payments by sending automated reminders to your customers. You can decide how often reminders are emailed, whether it's before or after the due date. Plus, you can easily track when each reminder was sent.
With the Xero mobile app, you can easily create and send invoices right from your phone or tablet. Add new customers whenever needed, track when a customer has viewed an invoice, and get instant notifications when you’ve been paid. While on the go, you can also check for any unpaid invoices directly in the app.

How to sign up to receive e-invoices in Xero

Connect your Xero account to the Invoici app, authorize with CorpPass, and register to send and receive e-invoices.
You must be in Singapore and have a Unique Entity Number (UEN) to register.
Each Xero account can only have one UEN, so it can only handle e-invoices for one entity.
You'll get a Peppol ID to share with suppliers so they can send invoices directly to your Xero account.
If your customer is on the Peppol network, you can send invoices directly to their accounting software.
Invoices are sent in a standard format, so they work with other systems, even if they don’t use Xero.
Electronic purchase orders (ePOs) from businesses or government agencies will appear as draft invoices in Xero.

Do I need a separate platform for e-invoicing in Xero?

No, you don’t. Xero is an accredited e-invoicing Access Point, and this is already included in your subscription. You can send and receive e-invoices directly within Xero without needing any extra services or add-ons.

However, you do need to register to receive e-invoices, which can be easily done in the "Bills to Pay" section of Xero with just a few clicks.

Managing Invoices with Xero

Managing invoices can take a lot of time for advisors, from chasing clients for documents to entering details manually into software. But e-invoicing offers a solution. It lets you exchange invoices directly between accounting systems, making the process faster, more secure, accurate, and efficient.

With e-invoicing, you can streamline your workflow, freeing up time for more important tasks. It’s also a key part of digitizing small businesses and addresses issues like late payments while enhancing security.

As more businesses and government agencies join the network, the benefits of e-invoicing continue to grow.X ero’s powerful features, along with strong support from the government for digital changes, make it a top choice for small and medium-sized businesses in Singapore. It works well with local financial systems and compliance rules, helping businesses improve their operations and manage finances better.

What does Clooud Consulting do for Xero setup?

Clooud Consulting helps you set up Xero by customizing the software for your needs, providing training, and offering ongoing support to ensure everything runs smoothly.

At Clooud Consulting, we understand how crucial it is to quickly meet your business needs. We focus on making the move to Xero from another system as smooth and efficient as possible. From the initial discussion to full setup, our team ensures a hassle-free transition so your business can continue running smoothly. Contact us today to get started with Xero.

Difference between Accounting and Bookkeeping in Singapore

The difference between bookkeeping and accounting is similar to the difference between a nurse and a doctor. Both bookkeepers and accountants work towards the same goals, and while their tasks can overlap, they have different responsibilities.

To someone unfamiliar with the field, bookkeeping and accounting might seem like the same job, and people often use the terms interchangeably. Both involve handling financial data, require basic accounting knowledge, and deal with preparing and generating reports.

Although these processes are different, each has its own benefits. As a business owner, understanding the difference between bookkeeping and accounting can help you see how each plays a crucial role in growing your business.

Bookkeeping: Recording and Filing

Bookkeeping is an administrative task focused on keeping a business's financial records accurate, organized, and up-to-date. It involves identifying, measuring, and recording financial transactions daily and consistently.

Bookkeeping is the first step in accounting and includes tasks like preparing payroll, creating invoices, posting debits and credits, and reconciling company credit cards. Bookkeepers also update inventory, manage petty cash, pay suppliers, and file customer cash receipts.

While management can't make major business decisions based solely on bookkeeping data, it's crucial for bookkeepers to be accurate and knowledgeable about financial matters.

In Singapore, bookkeeping also involves balancing the company’s ledgers, tracking sales and expenses, and managing other financial records. To become a bookkeeper, one usually needs to take accounting courses to learn the basics of accounting.

Accounting: Analysis and Reporting

Accounting is a middle-level management task aimed at assessing a business's financial health and communicating this information to management. It involves summarizing, analyzing, interpreting, and reporting financial transactions recorded in the ledger.

Accountants play a key role in preparing financial statements, managing expenses and revenue, analyzing operational costs, filing taxes, and creating financial reports. These reports are crucial for business owners and management, as they influence important financial decisions that affect the stability and growth of the company.

Because accounting is complex and requires analytical skills, accountants must be skilled in tasks like creating account charts, budgeting, and drafting loan proposals. Professional accountants also set standards for how financial records are filed, maintained, or even destroyed when necessary.

To become a Certified Public Accountant (CPA) or Chartered Accountant in Singapore, one needs a bachelor’s degree and must pass a board exam. Professional accountants can also take on roles such as financial controllers or comptrollers within a company.

The Changing Landscapes

Bookkeeping and accounting have been around for a long time and have seen significant changes in how they’re done. With the rise of bookkeeping and accounting software, the line between the two is blurring. Thanks to advances in technology, some accounting tasks are now becoming part of bookkeeping, and generating financial statements—once an accounting job—can now be done by bookkeeping software.

In fact, as more bookkeeping tasks can be handled by software, the role of traditional bookkeeping in Singapore may soon become unnecessary.

What's next?

When it comes to online accounting and bookkeeping, choosing a reliable provider like Clooud Consulting is crucial for your business. Our expert team knows accounting regulations and standards inside out, ensuring accurate financial records, reports, and compliance. We minimize errors and make sure all tax laws and reporting rules are followed.

Make accounting and bookkeeping easier with Xero – our cloud accounting solution. Xero connects directly to your bank, automatically importing transactions every day. You can quickly match and digitize bills and receipts by emailing or scanning them. The Xero dashboard gives you real-time financial data and insights into cash flow, helping you make smarter business decisions faster.

Save time and money by outsourcing your bookkeeping and accounting to us, so you can focus on your business. Contact us now to learn more!

Advantages of Incorporating in Singapore

Singapore is well-known as a top center for economic activities and a key gateway for businesses looking to expand into other ASEAN cities. Its stable politics, flexible immigration rules, and advanced technology are some of the benefits of starting a business there.

According to the World Bank’s Ease of Doing Business Index 2020, Singapore is the second easiest country to start a business in, right after New Zealand. It has a very efficient and low-bureaucracy system, making the company registration process straightforward and quick—often taking less than a day.

Singapore provides great resources to help investors and entrepreneurs start their businesses. Anyone from around the world can set up and run a business there.

Benefits of Incorporating in Singapore

Here are the advantages of starting a company in Singapore:

Easy Incorporation Process
Setting up a company in Singapore is simple and can be done entirely online. The registration process is straightforward, and the annual compliance requirements are minimal and not complicated.

Low Costs
The cost of registering a company in Singapore is lower compared to places like the USA, Australia, and the UK. Ongoing costs to keep the company running are also relatively low.

World-Class Infrastructure
Singapore boasts modern infrastructure, including top-notch airports, highways, subways, internet services, and commercial buildings. This advanced infrastructure creates a great work environment and boosts business productivity.

Diverse Industries
Singapore has thriving industries such as finance, insurance, legal services, and technology. These sectors offer various opportunities for growth, and the government provides ongoing support.

Tax Benefits
Singapore has a straightforward tax system. Companies are only taxed on income earned within the country, with no tax on foreign income. This makes it a favorable place for new businesses.

Support for Startups
The government offers grants and schemes to support startups. These programs are designed to foster a dynamic startup ecosystem for both local and international entrepreneurs.

Strategic Location
Located in South-East Asia, Singapore is close to major markets like India and China. It is a key hub with a busy port and an international airport linking many cities worldwide, benefiting logistics and business operations.

Talented Workforce
Singapore attracts global talent due to its liberal immigration policies. Many workers are skilled and speak English, and the country’s education system produces highly trained professionals. About a third of the workforce is from abroad.

No Corruption
Singapore is known for its low corruption levels, with strict laws and well-paid officials. This ensures that your business is protected and operates fairly, based on its own merits.

Basic Requirements for Starting a Company in Singapore

Company Name
Choose a unique name for your company.

Directors
Appoint at least one director who is a Singapore resident. You can have other directors from anywhere.

Shareholders
You need at least one shareholder, who can be an individual or a company, and they can be from anywhere in the world.

Company Secretary
Appoint a company secretary who is a Singapore resident.

Local Address
Provide a local Singapore address for the company’s registered office.

Paid-Up Capital
The minimum paid-up capital required is SGD 1.

Business Activities
Describe what your company will do and its business activities.

Incorporation Details

Starting a business in Singapore involves handling many documents and processes, which can be overwhelming if you're new to the regulations. It’s a good idea to let professionals handle the paperwork so you can focus on your business goals. Ensuring you don’t miss any steps is crucial when you're just beginning.

Company Incorporation with Cloud Consulting

Reach out today to discover how Clooud Consulting and let us provide the ultimate guide. We help you set up your company in Singapore, making sure all legal and compliance requirements are met. Let us handle the paperwork and regulations so you can focus on running your business, marketing, and finances.

Using AI with Xero to Improve Your Accounting Practice

Let’s explore how accountants can leverage AI to provide better services and value to their clients by using sing AI with Xero to improve your accounting practice.

What is Artificial Intelligence (AI) in Accounting?

Artificial intelligence (AI) is a set of technologies that mimic human thinking to perform tasks. It includes:

Machine learning:
Software recognizes patterns in data.

Predictive AI:
Software uses these patterns to suggest actions to users.

Generative AI:
Software creates new content, like writing text or creating images, based on learned patterns.

In accounting, AI mainly comes from the predictive branch. It helps sort and organize data, automating tasks like data entry, data cleanup, and coding. Because AI can quickly identify patterns, it is very useful for forecasting, reporting, and detecting fraud.

AI in Accounting

AI research has been ongoing for decades and has produced many tools now used in modern accounting.

AI-enabled software helps with accounting tasks by:

Reading Bills and Receipts:
It scans both electronic and paper documents to capture key data and enter it into the accounting system.
Matching Transactions:
It suggests matches between bank statement transactions and ledger entries based on amounts and vendor names. You can review or change these suggestions.

Finding Deposits:
It searches business bank accounts for deposits that match unpaid invoices, keeping them on the receivables list.

Sending Reminders:
It automatically sends reminders to customers about upcoming or overdue invoices and highlights them in reports.

Forecasting Cash Flow:
It analyzes patterns in accounts receivable (AR) and accounts payable (AP) to project future cash balances.

Benefits of AI in Accounting

Automation:
AI automates time-consuming tasks like data entry, coding, reconciliation, and invoicing. This saves you time, allowing you to focus on business strategy, client support, and other valuable activities.

Accuracy:
AI processes data quickly and accurately, handling repetitive tasks with precision. It helps spot patterns and anomalies that might be missed by humans, reducing the risk of errors and fraud.

Cost Savings:
AI reduces the time spent on repetitive tasks, which can lower labor costs and improve efficiency. With the extra time, you might even be able to take on more clients.

Real-Time Insights:
AI provides up-to-date insights into your clients’ financial performance, enabling them to make smarter decisions based on current data.

Enhanced Security:
AI tools can quickly detect fraud by identifying unusual patterns in data and alerting the right people. They also help in preventing fraud more effectively.

How Can Accounting Firms Utilize AI?

Use AI in Accounting Software

A simple way to use artificial intelligence is through AI accounting software. For instance, Xero includes AI features for scanning receipts and invoices, coding, bank reconciliation, invoice matching, accounts payable, and forecasting.

Look for AI in Other Accounting Tasks
Machine learning can process data quickly and find patterns, making it useful for various accounting tasks. Watch for its growing use in areas like:

AI for Auditing:
AI can spot unusual patterns that are hard for humans to see. Once it finds these issues, auditors can focus on the areas most likely to have significant errors.

AI in Fraud Detection:
AI can identify signs of fraud more accurately than traditional methods, which often produce many false alarms. By using analytics and machine learning, AI helps reduce false positives and detect fraudulent activities more effectively.

How to Remain Relevant with AI

Some accountants and bookkeepers might worry that AI will make their skills obsolete, but that's not the case.

AI can provide useful data insights, but these need to be explained and put into context for clients. Automation and analysis are helpful, but a trusted advisor is needed to interpret the information, explain its meaning, and offer strategic advice.

Accountants and bookkeepers can use AI tools to handle complex tasks while continuing to provide valuable advice, especially during challenging economic periods.

Upskill and Focus on Soft Skills
AI can handle some tasks but not everything. By using AI, you'll have more time to improve your soft skills, such as critical thinking, problem solving, and communication. AI provides the data and insights, but your human skills are needed to make the most of them.

Provide Value-Added Services
With AI making your practice more efficient, you can offer extra services like strategic advice, financial planning, and risk management. These services are most valuable when supported by reliable data and your personal experience and empathy, which AI cannot replicate.

Collaborate with AI for Efficiency
Combining AI with human skills gives you the best of both worlds—accurate data and insights along with human judgment and experience. For example, AI tools can show clients their projected cash flow, while you can help them create strategies to manage any gaps.

Experiment and Learn
Start by exploring new AI tools and technologies. Subscribe to relevant newsletters, watch YouTube videos, and follow experts on social media. Understanding how to use these tools will help you improve your services and offer new ones.

AI Features in Xero

Xero, a cloud-based accounting software, has integrated several AI features to enhance the user experience and streamline accounting processes. Here are some of the key AI features in Xero:

Automated Bank Reconciliation:
Xero uses AI to automatically match bank transactions with accounting records, significantly reducing the time and effort required for manual reconciliation.
Invoice Reminders and Credit Control:
AI-driven reminders can be set up to automatically notify clients of upcoming or overdue invoices, helping to improve cash flow and reduce late payments.
Expense Management:
Xero’s AI can automatically categorize expenses based on past behavior and patterns, making it easier for users to manage and track expenses.
Predictive Analytics:
Xero accounting offers insights and forecasts based on historical data, helping businesses predict future cash flow, identify trends, and make informed financial decisions.
Smart Reporting:
AI enhances Xero’s reporting capabilities by providing real-time insights and customized reports, enabling users to monitor financial performance and make data-driven decisions.
Data Extraction:
Xero’s AI can extract data from receipts and invoices using OCR (Optical Character Recognition) technology, reducing the need for manual data entry.
Automated Coding Suggestions:
The AI suggests account codes for transactions based on historical data, which helps to speed up the bookkeeping process and reduce errors.
Integration with AI-Powered Apps:
Xero accounting integrates with various AI-powered third-party apps that can provide additional functionality, such as advanced analytics, forecasting, and business intelligence tools.

These AI features help Xero users save time, improve accuracy, and gain deeper insights into their financial data.

Embracing AI Opportunities

Using AI tools can improve accuracy, save money, and give you real-time data that clients need. Your job is to explain this data to your clients and help them make plans based on it. AI-powered accounting software like Xero makes it simple to use features like Xero Analytics, bank reconciliation, and accounts payable, so you can effectively help your clients with AI.

Contact Clooud Consulting

When choosing online accounting services, it's important to pick a reliable provider like Clooud Consulting. Our team knows accounting rules and standards well, ensuring your financial records are accurate and compliant with tax laws. We work to reduce errors and prevent any issues with tax reporting.

We also prioritize your data security, using strong measures to protect your financial information from unauthorized access. Make bookkeeping easier with Xero – a cloud accounting solution. Xero accounting connects to your bank, so transactions are updated daily. You can quickly reconcile transactions and handle bills and receipts by emailing or scanning them. With real-time financial data and cash flow insights on the Xero dashboard, you can make informed business decisions easily.

Looking for a Xero Accounting in Singapore ? Contact us today to find out how Clooud Consulting can help your business with our online accounting and bookkeeping services.